Refund Policy

 

Refunds

Refund of Credit Card Payments
If your fees have been paid with a credit card, and you are eligible to receive a refund, you will receive a refund back to your credit card.

Refund of Non-Credit Card Payments
If your fees have been paid with a method other than a credit card, and you are eligible to receive a refund, you will receive an email notification within 15 days that the refund is available either via Electronic Funds Transfer (EFT) or as a paper check available for pickup from Cal Student Central.

 

If Your Course is Canceled

Although very few courses are canceled, Berkeley Summer Sessions reserves the right to cancel a course if it has not enrolled enough students before the beginning of the course's instruction. The sponsoring academic department may also cancel courses based on their internal criteria. In the case of course cancellation, all enrolled students are notified by email, dropped from the class and no longer charged for the class. If the canceled course is your only course and you do not want to another course in its place, the Cancellation Fee will be waived.

 

Summer Tuition Credit

If you drop a class after the deadline to drop for a refund but before the deadline to drop, you will have summer tuition credit you may apply toward any class you subsequently add in the same summer term. Summer tuition credits cannot be applied towards previously added classes, nor can it be transferred to other terms at the University. If a class added using summer tuition credit is dropped, you will not receive a refund.

 

Refund Appeals

We understand that situations occur that may prevent you from attending or completing Summer Sessions courses. If you need to drop or withdraw from Berkeley Summer Sessions after the refund deadline, there are procedures in place for requesting an appeal to the refund policy.

Summer 2018 refund appeals will NOT be accepted after September 2018 (exact date to be added). There will be no acceptance, consideration, or adjudication for refund appeals older than Summer 2016 due to legacy system shutdown.

All refund appeals require a signed letter of explanation and supporting documentation. You should state, as concisely and clearly as possible, the reason for this appeal. The appeal letter is limited to one page, and it must be written and signed by the student. The letter should also include your current email and postal address so that we can notify you of the decision on the appeal.

We honor the confidentiality of all supporting documentation, as well as your overall student records.

NOTE: THE APPEAL DECISION IS FINAL. It is essential to disclose all information, reasons for the appeal, and all supporting documentation regarding your case in the initial appeal letter. Subsequent appeal letters providing new information, different reasons for the appeal, or new supporting documentation are not eligible for review.

Required Documentation for the Most Common Appeals

Medical
For a medical problem, we require verification of the severity of the condition (verification of how the condition affects your ability to perform university-level coursework), not a detailed description of the condition itself. We require a letter, typed on official letterhead, from the physician or another personal healthcare provider, or the form used by the Tang Center at UC Berkeley. The letter must be signed and delivered/mailed in a sealed envelope. Emails or unsigned letters on plain stationery are not acceptable.

Death in the Family
We require a copy of death certificate (or verification of death from the hospital or attending physician), and the deceased's relation to the student.

How to Submit
In person at Cal Student Central (120 Sproul Hall)

Mail to:
Refunds: Summer Sessions
Cal Student Central
120 Sproul Hall
University of California
Berkeley, CA 94720-5404

 

Refunds for Special Programs

Students participating in a special program offered by Berkeley Summer Sessions, such as Summer Abroad or Global Internships programs, must follow the policies and procedures published in their respective sections. Please refer to the policies for Summer Abroad and Global Internships for more information. Students participating in the College of Environmental Design's Summer Institute, embARC Summer Design Academy, or Disc* programs must follow the policies and procedures published by the CED.