Only YOU can make changes to your summer sessions schedule; neither the Summer Sessions office nor the course instructor are authorized to "drop" you if you do not attend a class or do not pay. With a few exceptions, the only automatic enrollment transaction is a move from waitlist status to enrolled status. We expect students to drop courses they do not wish to attend. Please read the section on Refunds to be sure you understand the financial consequences of your adds and drops.
Berkeley students can use Summer TeleBEARS for all enrollment transactions. The only exception is withdrawals.
Visitors who have received their Confirmed Class Schedules in the mail may use Summer TeleBEARS for drops, change of grading options, cancellations (up to the posted deadlines) and adds when there is credit available.
IT'S YOUR RESPONSIBILITY TO DROP COURSES!
Dropping or withdrawing from a course is NOT an automatic process. Students are responsible for dropping courses they are not attending, including waitlisted ones. If you do NOT drop a course, you will be charged for it. You may also receive an "F" grade which will remain on your permanent transcript.
Students who cannot access TeleBEARS should use the Record Change Form. This completed form will need to be signed and submitted. You can fax the form to 510-642-2877. You may also deliver the form in person to the Office of the Registrar (120 Sproul) or the Summer Sessions Office (1995 University Avenue, Suite 117). Please note that incomplete or illegible forms may delay processing.
ADDING COURSES
There are two ways to add a class after you have registered – online or in-person. Read the section below that pertains to you.
Berkeley students registered for spring 2008 and fall 2008 new admits. Use Summer TeleBEARS to add courses. When you enroll in a course or add your name to a waiting list using Summer TeleBEARS, you will be billed on your next CARS statement. Please see the calendar for add deadlines.
Visiting and International students can use Summer TeleBEARS on the Web to add courses if (1) you have received a Confirmed Class Schedule showing your student identification and personal identification numbers (SID and PIN); and (2) you previously dropped a course of equal or lesser value. Otherwise, add courses by filing a Student Record Change Form at the Summer Sessions Office. Payment is required at the time you submit your change form.
*Note: While the deadline to add/enroll in courses is two weeks after the start of instruction, it is not a guarantee that you can successfully complete the coursework. If you wish to add or enroll in a course after instruction has begun, it is strongly recommended that you attend the course and speak to the instructor before you complete the enrollment process.
WAITLISTED COURSES
Summer Sessions courses fill on a first-come, first-served basis. Once enrollment for a class reaches its limit or fills its assigned room, a waiting list is opened. Berkeley students can add themselves to waiting lists using Summer TeleBEARS; visitors will be added to waiting lists by Registrar staff. Units for wait-listed courses are counted as part of your unit total. Students on most waiting lists are enrolled sequentially as space becomes available.
For billing purposes, waiting lists are treated as regular enrollments. You will be billed for them. Remove your name from a waiting list if you do not wish to be enrolled; the refund deadlines apply to enrolled courses and waitlisted courses as well.
DROPPING COURSES
Dropping all courses in summer is considered either a cancellation or a withdrawal, depending on your timing (please see the sections on Cancellation and Withdrawal ).
To drop a course but remain enrolled in at least one other course in any session, you may either use Summer TeleBEARS or file a Student Record Change Form at the Berkeley Summer Sessions Office.
Note: Students are not dropped from a class for failure to attend or failure to pay. One exception to this is English N1A. Generally you are the only person authorized to change your schedule. Summer Sessions does not process instructor drops. If you decide to drop a class, you are required to file a Student Record Change Form or use Summer TeleBEARS.
Visiting and International students can use Summer TeleBEARS to drop courses after you receive your Confirmed Class Schedule showing your student identification and personal identification numbers (SID and PIN).
CANCELLATION
What it means
Cancellation means you are dropping every course in every session for which you are enrolled before instruction has begun.
When to do it
Timing is critical (please check the deadlines for cancellation). If one or more of your classes has begun, you need to request a withdrawal to drop all courses.
How to cancel
If you will not attend Summer Sessions, please contact us immediately. Instructors or Summer Sessions staff do not automatically drop students from their classes.
What the record shows
No notation will appear on your transcript.
What will be refunded
If you paid your registration fees yourself you will receive a refund of all fees paid minus the $100 processing fee. If financial aid paid your fees you will not receive a refund and you will be billed $100.
WITHDRAWAL
What it means
Withdrawal means you are dropping every course in every session for which you are enrolled after instruction in one or more of your classes has begun. (If you wish to drop some but not all of your courses, see the section on Dropping Courses).
When to do it
The date of your withdrawal from Summer Sessions will affect the amount of refund you receive. Please check the withdrawal deadlines. Withdraw by Friday of the first week of instruction to receive a refund.
What will it be
Students who are not receiving any type of Title IV financial aid awards such as Pell, Perkins, HPSL, SEOG, or Direct Loan receive a 100% refund up to the end of week one and no refund after that point.
Federal regulations require the same refund policy used during Fall and Spring terms for title IV financial aid recipients. Remember: refunds for financial aid recipients are first applied to repayment of title IV financial aid.
To calculate your percentage of refund, please refer to the refund chart which will be posted before February 15th. For title IV financial aid recipients, the chart is in 'percent of term time attended' due to the varying Summer program lengths. Your actual enrollment period total days and dates are listed on your offer letter. Additional information on financial aid summer term withdrawal refunds and student-specific date/refund charts can be obtained from the Summer Aid Website.
What the record shows
Your UC Berkeley transcript will say "Withdrew via petition, Summer, 2007". This transcript entry cannot be removed.
What will be refunded
If you paid your registration fees yourself you will receive a refund of all fees paid minus the $100 processing fee AND the $108 campus fee. If financial aid paid your fees you will not receive a refund and you will be billed $208.
CHANGING GRADING OPTIONS
You may elect to take a letter graded course on a "Passed / Not Passed" or "Satisfactory / Unsatisfactory" basis if you do one of the following by the deadlines given in the calendar:
1. Use Summer TeleBEARS and choose the appropriate function from the Enrollment menu.
2. File a Student Record Change Form with the Berkeley Summer Sessions Office.
See Information Policies: Grading Options for rules governing P/NP and S/U options. Most universities will not accept P/NP or S/U work for transfer credit. Consult the appropriate office at your home university before changing the grading option.