Refund Policy

Refunds are generated by the Billing and Payment Services office approximately sixty (60) days from the date you drop, cancel, or withdraw. Please note that if you have any outstanding debts to the University (including Fall or Spring fees, library fines, or emergency loans), your refund will be applied first to the debt. Students are encouraged to enroll in Electronic Funds Transfer (EFT) as it can speed up the refund process. If you are ineligible for EFT, a check will be generated, and you will be notified via e-mail when the check is available for pickup.

Cancellation

Cancellation means dropping all courses in every session in which you are enrolled before instruction begins in your course/s. You must submit a Record Change Form no later than the Friday prior to the beginning your first class; you can not cancel online. You are assessed a $100 cancellation fee and all other fees are deleted. International students who have received an I-20 will be charged $400. Students enrolled in special programs such as Travel Study or Internship should read the policies published in their respective sections.

When you cancel your registration there is no notation on your transcript. You must cancel by the cancellation deadline for your first course. Dropping all of your courses after your first course begins is considered a withdrawal.

The cancellation deadlines are:

Withdrawal

Withdrawal means dropping all courses in all sessions in which you are enrolled once instruction has begun in your first course. You must submit a Record Change Form indicating a withdrawal no later than the Friday of the first week of the session for your first course.

When you withdraw, your transcript will note "Withdrew via petition, Summer 2008." This notation cannot be removed.

The withdrawal deadlines are:

The withdrawal processing fee depends on what type of student you are:

Continuing UC students: $208 (plus Class Pass fee if applicable).
Visiting domestic students: $385.
International students: $685.

Course Credit

If you drop a course after the first week of instruction, you will not receive a cash refund but will have course credit which you may apply toward any course you subsequently add during the 2008 Summer Sessions. Credit cannot be applied toward previously added courses, nor can it be transferred to other terms at the University.

Refund Appeals

We understand that situations occur that may prevent you from attending or completing Summer Sessions courses. If you need to drop or withdraw from summer sessions after the refund deadline, there are procedures in place for requesting an appeal to the refund policy. Please note that refund appeals will not be accepted after September 26, 2008.

All refund appeals require a signed letter of explanation, a completed and signed Record Change Form, and supporting documentation. You should state, as concisely and clearly as possible, the reason for this appeal. The appeal letter is limited to one page and it must be written and signed by the student. You should provide us with a current e-mail address so we can notify you about the decision on the appeal.

Supporting documentation from faculty, department staff, college advisor, medical personnel, or employer must be typed on official letterhead, signed, and delivered/mailed in a sealed envelope. E-mails or unsigned letters on plain stationary are not acceptable. (We honor the confidentiality of all supporting documentation, as well as your overall student record.)

Required documentation for the most common appeals:

Medical
For medical problems we require verification of the severity of the condition, (verification of how your condition affects your ability to perform university level coursework), not a detailed description of the condition itself. We require a letter from your physician or other personal healthcare provider, or the form used by the Tang Center at UC Berkeley.

Death in the family
Copy of death certificate (or verification of death from hospital or attending physician), and deceased's relation to student.

Academic
Reason for course drop from the course instructor or student's academic advisor, printed on departmental letterhead, signed, and placed inside a sealed departmental envelope.

Refunds for Special Programs

Refund policies and procedures are published in the policies pages for that program.

Please refer to the policies for Travel Study and Internship for more information.